| MBBS Program |
| |
| UEIMS Dubai |
|
|
| UEIMS
Cochin |
|
| |
| |
|
 |
|
Student Government Constitution UEIMS |
| Article I. Structure |
Section 1. Members
The Universal Empire Student Association (UESA) is a confederation of students currently enrolled at Universal Empire Institute of Medical Sciences. This includes all students, MBBS program students, and BDS program students. Any and all students are welcome and encouraged to participate in every student government activity.
Section 2. The Assembly
The functioning body of the UESA will be the assembly. It shall consist of members elected by their representative bodies as described below.
Section 3. Student Executive Council
We recognize that at times, it will not be convenient for the entire student body to
Convene. Therefore, between regular UESA meetings, an executive council should meet to discuss pertinent topics as needed. This council can make recommendations to the student body as needed. The student body can override Executive Council ecisions by a simple majority vote. The executive council shall consist of the President and Vice President. There will be 2 faculty advisors that shall be a permanent, but non-voting, member of the council. Attendance by the faculty advisors at the meeting is not compulsory. The faculty advisors shall be appointed and have a term of one (1) year. |
Article II. Officers |
Section 1. Student Body Officers.
- President - The UESA President shall be the official representative of the student body and liaison to the faculty, administration, and community. This person shall coordinate, but not direct all student activities, facilitate communication between various student groups and committees, and encourage cooperation with faculty and administrators. He/She shall be an ex-officio officer of all school committees with student representatives and should seek to offer, where appropriate, the students' perspective to all other school committees. He/She should work closely with the Vice President to communicate student government activities to the student body. This position sits on a heads the executive council. This post is held by a member of the senior batch only.
- Vice President - The UESA Vice Presidents (1 from MBBS and 1 from BDS) shall assist the President with all the responsibilities listed above. This person acts in the President's place in their absence. The Vice Presidents, in addition, are also ex-officio members of all committees with student representation. The Vice President shall be responsible for medical school class and UESA elections, contacting class officers and UESA officers prior to each UESA meeting, and relaying news of UESA activities and elections to all students, faculty, and administrators. This position sits on the executive council and heads council in event of absence by the President. This post is held by senior batch members only.
- General Secretary/Treasurer - The UESA General Secretary assists with all official activities and maintaining details of meetings, taking attendance and keeping records. He/She will be learning from the activities of the UESA to carry out the body in the following term. He/She will also be responsible for the financial clearances. This post will belong to a member from the junior batch.
Section 2. Coordinating Events
An effort should be made to coordinate the scheduling of events and meetings to avoid duplications and conflicts. To that end, the UESA Vice-President will work with the Office of Student Affairs and with each organization to keep a calendar of events. Groups wishing to have meetings or activities should seek approval for a date/place with the UESA Vice-President of the scheduling. Events may be posted on the student activities calendar of the UESA. While schedule conflicts are unavoidable at times, every chance to avoid them should be sought.
Section 3. Leadership Conference
Shortly after the student body elections, an effort should be made to bring outgoing and incoming officers of the UESA and student organizations together to evaluate the previous year's work and plan for the coming year.
Section 4. Offices in the Student Body
Entertainment/Cultural:
One member will occupy this position in the student body preferably by one male and one female representative. They will be responsible in organizing all cultural activities and entertainment activities for the institute.
Sports:
One member will occupy this slot and will be responsible for all sports activities. They will be responsible for organizing matches and for signing up the teams for participation in university events and championships. It also includes organizing all college sport events and getting sponsors if required.
Academics:
Members occupying this office will be well versed with the ongoing academic curriculum of the institute i.e. both the MBBS and BDS programs of all the current batches enrolled. They themselves will have been academically distinguished via test and exam scores. The must have good interaction skills with the faculty members and librarian to put forward academic difficulties such as requirements of more books etc. Organization of study groups and remedy classes may also be put forward by the two members with permission from both the faculty and administration. One member will be of the MBBS curriculum and the other will be of the BDS curriculum. They will also be responsible for interacting with the premed faculty and the premed representative on the council. Candidates will be streamlined on the basis of academic excellence.
Hostel:
The member of this office will indeed be hostel members themselves and will represent the members of the hostel. All disputes will be put forward at the assembly and will be forwarded to the administration and faculty through the executive council. There will be 1 member, who will govern the hostel members and will ensure their safety in situations where ragging may be occurring. Complaints against hostel members by the administration will be discussed at the assembly and the members of this office will be asked to remedy the problem after discussion at the assembly. This post is open for anyone who stays in the hostel.
Juniors MBBS:
2 representatives of this batch will be part of the student body and will be playing an active role in the body aiding other member of the body and representing all disputes and requirements of their batch as categorized in the above offices i.e. Academics, Hostel, Sports and Entertainment/Cultural.
Juniors BDS:
1 representatives once again from this batch and will share the same duties as that of the representatives of the MBBS batch. |
Article III. Meetings |
Section 1. General Meetings
The UESA should meet at least once monthly on the first Monday of every month. If this is inconvenient due to exam scheduling or vacation it may be changed. All meetings are open to the entire student body and any student can put an item on the meeting agenda by notifying the President or Vice-President in advance. |
Article IV. Attendance at Meetings |
In order for the UESA to function effectively as a body representative of all students and organizations, it is imperative that members make every effort to attend all meetings. We feel it is necessary to set the following policy regarding meeting attendance:
- Elected Officers should attend all meetings of the UESA. If they are unable to attend a meeting, they should notify the Vice President in advance of the meeting and send another student to the meeting as proxy. There is no excuse for failing to notify the Vice President of an absence.
- Officers may miss two (2) meetings in the manner described above before the executive council will ask the officer to explain formally the reason for repeated absences. When the officer has missed his/her third meeting, they should appear before at an executive committee meeting to discuss the situation. The executive council may choose to remove that student from office and appoint or hold an election for their replacement. The executive council may also choose to inform the Dean of Student Affairs of the situation and ask that the student not receive "credit" in their Dean's letter for having served. At each UESA meeting, a roll call will be taken and a list of present and absent officers will be posted with the minutes of the meeting.
|
Article V. Elections |
The following regulations shall apply to the elections of student body and class officers. These regulations should be well publicized in advance to all students. Every effort should be made to inform all students of the responsibilities of open positions and to encourage people to run for office. It is the ultimate responsibility of the UESA President or his/her designate to coordinate all election procedures
Section 1. Publicizing Open Positions
The UESA President will compose a letter to eligible students describing an upcoming election. This note should include the election procedures, timetable, and descriptions of officer's responsibilities. One may use an abbreviated version of the description and regulations contained in this constitution. Current officers should be readily available to discuss their experiences with interested students through an organized meeting if necessary.
Section 2. Nominations
Students may self-nominate by signing a list posted in the Office of Student Affairs. This list should be posted for at least three (3) days. Students must be in good academic standing to run for office. Students can run for only one (1) office per election. After initial election, first year medical students cannot run for UESA President.
Section 3. Elections
- Ballots - The Office of Student Affairs will prepare a ballot based on the aforementioned sign-up sheets. Candidates will be listed in alphabetical. The election official will verify student identification prior to dispensing ballot. Student will return ballot in sealed envelope and will be placed in locked box.
- Counting of Ballots - Once the voting period has ended, the ballots will be counted by appointed student affairs officials. The ballots will be verified against the list of students who voted for accurate count.
- Write Ins - Students may write in a candidate for office. If that candidate wins a majority according to the rules below, he/she must agree to serve. If not, a new election will be held.
- Uncontested Offices - If an office has one candidate running with no other write-ins, that person must still receive a majority of the votes cast to win. If there are write-ins and no majority, then a run-off must be held.
- Unfilled Offices - If an office remains unfilled following the elections, the UESA President can decide to hold a new election or appoint someone to fill a student body office.
- Ties/Run-Offs - A run-off will be held when no candidate receives a majority defined as 50% + 1 of all votes cast for that particular position. In that event, a run-off will be held between the two (2) candidates gathering the most votes. If the second and third highest vote getters are tied, the run-off will be held among three (3) candidates. Run-Off ballots will be distributed and counted in the same procedure as the general election ballots.
- Posting of Results - The election officials will post the results, but not vote totals, promptly after counting the ballots. The list should be posted on the UESA bulletin board. Ballots will be kept with the appointed Student Affairs official and questions regarding vote totals, etc. should be directed to him/her within six (6) weeks of the results being posted, after which time the ballots will be destroyed. Information relating to vote totals will not be released.
Section 6. Terms of Office
Unless stated elsewhere in the constitution, all elected positions are for a term of one (1) year from the first of the month after the posting of results of election. |
Article VII. Amendments |
Any student may suggest amendments to this constitution at any time. The amendment should be brought to the attention of the UESA Assembly, who can decide whether or not a simple Assembly majority can approve the amendment, or if a student body vote is necessary. A student may request that an amendment be put to a student body vote at any time regardless of the assembly decision. Amendments will be put on the student body election ballot and will be part of the Constitution with a majority vote of the Assembly or the student body as described above. |
Article VIII. Ratification |
This Constitution will be considered ratified upon a simple majority of votes cast during a special ratification voting session. It shall become effective immediately upon ratification |
|
|
|
